VOLUNTEER

Register & Sign up below to volunteer at the New Moon Mycology Summit!

Thank you for your interest in volunteering with the New Moon Mycology Summit! This grassroots event is built through the hard work and collaboration of many people, and this sort of organizing could not be possible without volunteer support.

Sign up before volunteering spots fill up!

CURRENTLY accepting PRE-SUMMIT volunteers, a few more DURING SUMMIT volunteers and POST-SUMMIT VOLUNTEERS

*Our tentative deadline to sign up for volunteering is July 21st*

Why Volunteer? 

Through volunteering at the New Moon Mycology Summit, you will get to be part of a dynamic team of organizers and volunteers that are working together to make this event happen, and watch your contributions help build a vibrant space and mycelial community. Depending on your team, you will also learn skills such as large-scale composting, building infrastructure, cooking for large groups, and more. No matter your team, you will get a glimpse at what organizing an event of this scale looks like on the back-end, and meet a wonderful group of people who are making it happen alongside you! In addition, volunteering is an opportunity to attend the summit through work-trade rather than by paying.

Policies

While volunteering is a work-trade, to ensure your commitment, we ask that you pay a refundable deposit of $75. You can pay this deposit within the 2 weeks following your interview. Please email us at newmoonmycology@gmail.com to make alternate arrangements if this does not work for you at this time.

As a part of the team, we expect you to be dedicated, reliable, and hard-working. Planning on volunteering during the Summit? While we want you to attend all of the classes that you wish to, you will be responsible for prioritizing your assigned tasks when they need to be done. 

Our volunteers are an integral part of building this event, but before we commit to working with you, we want to get to know you a little better. We also want you to have the opportunity to learn more about us, the event, and what participating as a volunteer will look like for you. For these purposes, you are required to attend a virtual interview scheduled on an individual basis following your application, and a virtual group orientation prior to the summit.

What to Expect After Applying

We will send you an email confirming the submission of your application. We have a follow up 1-on-1 virtual interview. You’ll receive your specific volunteer details latest by early June! If you have questions please write to newmoonmycology@gmail.com.

Once again, thank you for your interest in volunteering. We can’t emphasize enough how grateful we are for your support, and we truly could not do this event without our amazing volunteers!

Volunteer applications tentatively close on Friday, August 29, 2026

Volunteer Shifts, Responsibilities & Details

Volunteer shifts are divided into pre-summit, during summit, and post-summit. In order to keep a balanced volunteer force, each shift will be capped and positions will be first come, first served. We will update the website as shifts fill up. Here are more details about each shift:

Pre-summit:

  • Arrive by Wednesday morning, September 9th, to attend a 10:00am orientation meeting

  • Work for approximately 20 hours total

  • Tasks such as setting up tents, decorations, signage, electrical spaces, hand washing stations, etc.

  • a Late Lunch + Dinner will be available on Wednesday the 9th, and 2 courses of food will be available on the 10th. With ample snacks all day.

  • Enjoy the classes without having to work during the summit!

During summit:

  • Arrive by Friday, September 11th, to attend a 9am orientation meeting (you may arrive Thursday late afternoon-night).

  • Work for approximately 12-15 hours total

  • Meals are included and provided during regular Summit serving times

  • Various positions available: Sanitation, Registration/Parking, Hospitality, Kitchen Team, Kids Activities, A/V Team

  • Each team will have daily check-ins at their respective check-in locations

Post-summit:

  • Stay after the summit, officially breakdown begins Monday the 14th until September 15th evening at the latest

  • Certain areas and breakdown can likely begin September 13th in the late afternoon to get a head start.

  • Work for approximately 12-15 hours total

  • Tasks such as breaking down tents & water stations, packing up materials, trash pick-up & site restoration etc.

  • 3 courses of food will be available until the 15th.