VOLUNTEER
Register & Sign up below to volunteer at the New Moon Mycology Summit!
Thank you for your interest in volunteering with the New Moon Mycology Summit! This grassroots event is built through the hard work and collaboration of many people, and this sort of organizing could not be possible without volunteer support.
Sign up before volunteering spots fill up!
CURRENTLY accepting PRE-SUMMIT volunteers, DURING SUMMIT volunteers and POST-SUMMIT VOLUNTEERS
*Our tentative deadline to sign up for volunteering is August 29th*
Why Volunteer?
Through volunteering at the New Moon Mycology Summit, you will get to be part of a dynamic team of organizers and volunteers that are working together to make this event happen. Watch as your contributions help build a vibrant space and mycelial community. No matter your team, you will get a glimpse at what organizing an event of this scale looks like on the back-end, and meet a wonderful group of people who are making it happen alongside you! In addition, volunteering is an opportunity to attend the summit through work-trade rather than by paying.
Volunteer Shifts, Responsibilities & Details
Volunteer shifts are divided into pre-summit, during summit, and post-summit. In order to keep a balanced volunteer force, each shift will be capped and positions will be first come, first served. We will update the website as shifts fill up. Here are more details about each shift:
Pre-summit:
Arrive by Wednesday* morning, September 9th, to attend a 1:00pm orientation meeting
Work for approximately 12-14 hours total
Tasks such as setting up tents, cleaning cabins, decorations, signage, electrical spaces, hand washing stations, etc.
a Late Lunch + Dinner will be available on Wednesday the 9th, and 2 courses of food will be available on the 10th. With ample snacks all day.
Enjoy the classes without having to work during the summit!
*Flexible arrival times are possible! Just let us know!
During summit:
Arrive by Friday, September 11th, to attend a 9am orientation meeting (you may arrive Thursday late afternoon-night).
Work for approximately 9-12 hours total
Meals are included and provided during regular Summit serving times
Various positions available: Sanitation, Registration/Parking, Hospitality, Kitchen Team, Kids Activities, A/V Team
Each team will have daily check-ins at their respective check-in locations
Post-summit:
Stay after the summit, officially breakdown begins Monday the 14th until September 15th late afternoon/evening at the very latest
Certain areas and breakdown can likely begin September 13th in the late afternoon to get a head start.
Work for approximately 12-15 hours total
Tasks such as breaking down tents & water stations, packing up materials, trash pick-up & site restoration etc.
Meals + nourishment will be available
What to Expect After Applying
We'll send you an email confirming that we got your application!
Next steps...
1-on-1 Interview (15-20min):
Before we commit to working with you, we want to get to know each other a little better! This is an opportunity for you ask us questions about the event and for us to determine your volunteer roles.
Virtual Volunteer Orientation (45-60min):
Attending one of these is necessary to volunteer with us! We will get a chance to see each other's faces and go over expectations, roles, and other important details ahead of the event.
Agreements
While volunteering is a work-trade, to ensure your commitment, we ask that you pay a refundable deposit of $60. You can pay this deposit within the 2 weeks following your interview. Please email us at newmoonmycology@gmail.com to make alternate arrangements if this does not work for you at this time.
As a part of the team, we expect you to be dedicated, reliable, and hard-working. Planning on volunteering during the Summit? While we want you to attend all of the classes that you wish to, you will be responsible for prioritizing your assigned tasks when they need to be done.
Volunteer applications tentatively close on Friday, August 29, 2026
If you have questions please write to newmoonmycology@gmail.com.
Once again, thank you for your interest in volunteering. We can’t emphasize enough how grateful we are for your support, and we truly could not do this event without our amazing volunteers!